HydroXphere, LLC Privacy Policy

Effective Date: January 1, 2015

This Privacy Policy (“Policy”) explains how HydroXphere, LLC, a North Carolina limited liability company (“HydroXphere,” “we,” “us,” or “our”) collects, uses and discloses your personal information. This Policy applies to information we collect when you use our website(s), mobile applications and other online products and services, including Meet Central™, where this Policy is posted (severally and collectively, the “Services”). Your use of the Services constitutes your consent to this Policy.

We may change the terms of this Policy at any time and will indicate when changes have been made by revising the date at the top of this Policy. Your use of the Services following the posting of such changes shall constitute your consent to such changes. We encourage you to review the Policy whenever you access the Services to make sure that you understand our information collection, use and disclosure practices, and also to determine whether changes to the Policy have been posted since your last access or use of the Services.

If we make material changes to this Policy, we will provide you with additional notice of such changes the next time you visit the HydroXphere.com website.

Contact Us

If you have questions or concerns regarding this Policy or to request changes to your personal information, please contact HydroXphere using the following contact information:

HydroXphere, LLC

Attn: Privacy Policy

1149 Executive Circle, Suite-A

Cary, North Carolina 27511

Telephone: (919) 234-0145

E-mail: privacypolicy@hydroxphere.com


What type of information does HydroXphere collect?

HydroXphere may collect information that you provide when you use the Services, such as when you: (1) create an account or register as a member; (2) make a purchase; (3) participate in contests, events or promotions; (4) send questions or comments via e-mail or other methods of communication to HydroXphere; (5) fill out online surveys or (6) otherwise communicate with us through the Services.

The types of personal information that you provide may include your name, e-mail address, telephone number, postal address, credit card information, birth date and other contact or identifying information that you choose to provide. Meet Central™ will collect and report swim meet times and results available from the public swim meet for purposes

of providing standard meet result information to coaches, parents, swimmers and spectators.

When you access or use our Services, we may also automatically collect information about you. For example, when you visit our websites, we collect information about your computer’s operating system, Internet Protocol address, access times, browser type and language and the URL of the website you visited before navigating to our Services.


How does HydroXphere use your information?

We use personal information collected through our Services for purposes described in this Policy or otherwise disclosed to you on or in connection with our Services. For example, we may use your information to: (i) send you advertising or promotional materials; (ii) operate and improve our Services; (iii) provide and deliver the products and services you request, process transactions, and to send you related information, including confirmations and invoices; (iv) publish swimmer times on our website or through other third party publications; (v) send you technical notices, updates, security alerts and support and administrative messages; and (vi) respond to your comments, questions and requests and provide customer service.


What are HydroXphere’s disclosure practices for your personal information?

We do not share your personal information with third parties other than as described in this Policy or in connection with the Services. We will share your personal information under the following circumstances; (i) with your consent; (ii) with third party vendors, consultants and other service providers who may work on our behalf and need access to your information to carry out their work for us; (iii) as reasonably necessary to publish swimmer times on our website or through other third party publications; (iv) when we believe it is necessary or appropriate to (a) comply with applicable law or legal process or to respond to lawful requests or legal authorities; (b) protect the rights and property of HydroXphere and our employees, agents, users and other third parties, including to enforce our agreements, policies and Terms of Use http://www.hydroxphere.com/terms-of-use/ and protect against fraudulent, abusive, inappropriate, or unlawful use of our Services; and (c) protect the safety of HydroXphere users or any third party; and (v) in connection with, or during negotiations of, any merger, sale of company assets, bankruptcy or reorganization, financing or acquisition of all or a portion of our business to another company or organization.

The Services may offer social sharing features for children age 13 and older and other integrated tools which let you share actions you take on our Services with other media, and vice versa. The use of such features may enable children age 13 and older to share information with their friends, family or the public, depending on the settings you establish with the third party that provides these features. These features may also collect your IP address, which page(s) you are visiting on our Services and may set a cookie to enable the features to function properly. For more information about the purpose and scope of data collection and processing in connection with social sharing features, please visit the privacy policies of the third parties that provide these features.

To provide relevant information not found on our Services, and to allow you to interact with other websites and/or applications in which you may have accounts (such as Facebook and other social media sites), HydroXphere may provide links or embed third-

party applications for children age 13 and over that allow login from our Services to third party websites. HydroXphere will notify users when they are leaving the Services or otherwise indicate that you will be going to a third-party’s site. Your use of these third party websites and/or applications is subject to the third parties’ privacy policies, and we encourage you to read the third parties’ privacy policies before submitting personal or other information or using the websites and/or applications.

If you have registered for our Services, you may at any time review and/or update the contact information we have for you or inform us that you want us to remove your information from our database by either contacting us using the “Contact Us” link on the HydroXphere website or contacting your swim club representative.

You may opt out of receiving promotional emails, text messages or mail from HydroXphere by declining to receive such communications at the time of registration or at the time you otherwise provide the information to us. You may also opt-out of receiving promotional emails or text messages by following the instructions in those emails or text messages or by sending an email to the email address set forth in the “Contact Us” section on our HydroXphere website. If you opt out, we may still send you transactional or relationship messages, such as emails about your account or our ongoing business relations.



HydroXphere has established policies to protect your personal information in an effort to prevent loss, misuse and unauthorized access, disclosure, alteration and destruction. For example, HydroXphere has established policies to provide you with a reasonably secure connection when you create an account or enter payment information (encrypted) for the purchase of a product or service.

HydroXphere retains your information for business purposes, for as long as your account is active and/or as long as is reasonably necessary to provide you with our products and services. We will also retain your information as reasonably necessary to comply with our legal obligations, resolve disputes and enforce our agreements. We may also retain cached or archived copies of your information for a reasonable period of time.